Biotech company specialized in the development of new therapeutic treatments for unmet medical needs is looking for a perfectly bilingual Executive Assistant/Office Manager to provide organizational and administrative support to the CEO and the Leadership Team.

• CEO Calendar Management
• Liaison with the Board of Directors
• Full management of the Paris office
• Provide administrative assistance, such as travel expenses, writing and editing emails, drafting memos and preparing communications on the executive's behalf
• Maintain comprehensive and accurate corporate records, documents and reports
• Orchestrate strategic meetings and team building events
• Coordinate travel arrangements and create trip itineraries
• Create PowerPoint presentations for the CEO
• Welcome visitors and identify the purpose of their visit

Prior Experience:

• At least 3 to 5 years in a role reporting directly to the CEO or the Senior Director
• Strong experience of office procedures/office management systems
• Previous successful experience in a pharmaceutical/healthcare company
• Experience in a listed public company

Languages:

• Fluent in French
• Fluent in English

Soft skills:

• Strong interpersonal skills
• High emotional Intelligence
• Strong stress management skills
• Must be discreet and maintains confidentiality
• Outstanding organizational skills
• Proactive and a problem solver
• Independent and adaptable

Computer Literacy:

• Proficient in Microsoft Office: PowerPoint, Word, Excel, etc.
• Proficient in virtual collaborative tools: Teams, Zoom, Sharepoint, etc.