Bilingual Assistant

Ref: 01-F27-7506-AD

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Industry

Arts / Culture / Media / Publishing

Function

Personal Assistant

Contract type

Permanent contract

Location

Paris (France)

Company

A small art gallery based in central Paris

Our client is looking to recruit a bilingual assistant (English/French with a preference for an English Mother Tongue) to work for the owner and director of the gallery who travels extensively.

Description

The post involves, but is not limited to, the following administrative tasks:

  • Daily managing of schedule and update in real-time
  • Preparation of daily, weekly and annual calendars
  • Coordinating with other parties for meetings, restaurant reservations etc
  • Managing incoming physical mail and RSVPs
  • Preparation of daily updates of correspondence
  • Collect and collate business cards and contact inforamtion, classify, update
  • Regular filing of all paperwork (personal, business, project related, and otherwise as instructed)
  • Ipad/Iphone syncing + update with new projects
  • Organising extensive travel arrangements
  • Preparation and submission of monthly expense reports
  • Managing domains, email accounts for the Gallery
  • Updating contact database with new gallery contacts and the Director personal contacts

Profile

The ideal candidate would have the following profile:

  • Bilingual English/French with excellent oral and written skills in both languages
  • Organised with the ability to work well under pressure
  • Proactive and able to take initiative
  • Prioritize
  • Discreet and respectful of specific procedures and confidentiality
  • Flexible schedule (work may include working past office hours and occasionally on weekends)
  • Excellent presentation
  • Proficient in Word, PowerPoint
  • Interested in Art

Study level

Bac+2

Required experience

1 to 2 years

Salary

30 to 35 K€